For manufacturers, distributors and logistics operators in Ireland and the UK
The back office that doesn’t grow with your revenue.
The work between your inbox and your ledger that someone has to sort out: mismatched invoices, unmatched payments, orders nobody confirmed. We take it over, and we’re paid on what it handles, not on hours.
Apridata builds and runs the back office for mid-market manufacturers, distributors and logistics operators in Ireland and the UK, on its own platform, Opnua. Not software you’re left to run. Not a consultancy. Our platform does the work, our people run it, your people approve what the AI recommends. You pay a fixed build price, a monthly fee and a share of what it handles.
60%+ of incoming payments posted by rules, with no human handlingHC21 Group, in production →The same offer, three starting points.
I run finance, and we have an ERP.
Start with one process: supplier statements, accounts payable or cash application, live in four weeks on your own invoices, priced per document or per exception. The ERP stays exactly where it is.
For finance directorsI run operations, and the orders and suppliers live in inboxes.
Start with one process: order intake, supplier confirmations or deliveries, live in four weeks on your own orders, priced per document or per exception. Your ERP stays exactly where it is.
For operations directorsI run the business, and we’ve outgrown spreadsheets.
How many people would you need to hire to double the order book? That’s the number we take off the plan. We run the whole back office so you can grow without hiring for it: orders, purchasing, invoicing, cash. Opnua holds the documents; your accounts package stays the ledger. A platform fee plus a share of what you don’t spend.
For growing companiesBacking or advising a company that has to scale lean? For investors and advisers
Every document between you and your customers and suppliers.
Everything we runPurchase-to-pay
paying suppliers
Supplier invoices matched, statements reconciled, credits chased, the correspondence handled. Your AP clerk’s week, done by rules and an agent.
Order-to-cash
getting paid
Orders in, invoices out, cash matched to invoices, overdue accounts chased, disputes worked.
Suppliers and subcontractors
what others make and ship for you
Purchase orders raised from your orders, confirmations checked, deliveries matched, short shipments settled.
Month-end
closing without the spreadsheets
The spreadsheets that bridge your systems, retired one at a time.
Rules record. AI resolves. People approve.
Rules post what fits, within limits you set. The AI works what doesn’t and recommends. Nothing it proposes posts until a named person approves it.
A demonstration of how the platform works, not a customer record
- 01rule
Rules record
A batch of twelve supplier invoices arrives by email. Eleven match their purchase order and goods receipt within tolerance and post. Invoice 4478 is €212.40 short against PO 8819. It does not fit, so it does not post and becomes an exception.
- 02agent
AI resolves
The agent reads delivery note 3318 and finds two cartons short-shipped. It checks the PO and emails the supplier for a credit note, a routine request it sends on its own. When CN-1194 arrives, it recommends: match the invoice with the credit note and post. The evidence it read and the reasoning are attached. Had the supplier not replied, the exception would have stayed open and visible, and been routed to the buyer with everything known so far.
- 03person
People approve
A named person reviews the recommendation and the evidence, and approves. Only now does invoice 4478 reach the ledger. The log shows every step: which rule cleared what, what the agent read, what it recommended, who said yes and when.
The same shape everywhere: a remittance that doesn’t tie to the bank, an order confirmation that slips a week, a delivery that doesn’t match what was ordered. See it in order-to-cash or in suppliers and subcontractors.
Why it pays.
Capacity.
Volume grows, the back office doesn’t. Every admin hire you don’t make is margin.
Measured as documents handled per person, and headcount against the baseline.
Cash.
Unallocated receipts cleared, disputes settled with the delivery proof already attached, credits found on supplier statements, duplicate payments stopped before they leave.
Measured as unallocated cash by age, debtor days, and credits recovered.
Time.
Orders in minutes rather than days; the close earlier because the reconciliations ran every day.
Measured as order cycle time and the day the close lands.
Risk.
Rules post only within the limits you set, a named person approves everything the AI recommends, every action is logged, and there is no ERP programme to survive.
Measured in the log, which is yours.
You see all four numbers in the pilot, on your own documents, before you commit.
Work that's running today.
View all case studiesOver 60% of incoming payments now reconciled and posted by rules, with no human handling. No finance hires added through acquisition-led growth.
Read case studyEnd-to-end order processing from email ingestion through SAP posting. Minutes, not days.
Read case study
What the people who hired us say.
Apridata were instrumental in transforming our finance operations. The combination of technical capability and genuine operational understanding of our business made them the right partner for our digital transformation.
How to start, and what it costs.
You should know the model before the first call. We’re paid on what the system handles, not on hours.
- 0130 minutes
Assessment
Tell us the problem. The half-hour is set out at the foot of this page.
- 02Four weeks
Pilot
On your own documents and systems, read-only to begin with. You see what proportion records without a person touching it, and where the gap is. No long-term contract; if the honest answer is “don’t automate this yet”, we’ll say so.
- 03Four to twelve weeks
Build
A fixed price, agreed before we start, depending on how many processes we take on first.
- 04Monthly
Run
A fee for the platform and the people who run it, plus a share of what it handles: per document, per exception, or the headcount you don’t hire as volume grows, against a baseline agreed at the start, up to a cap.
We build it, run it, and stay.
Straight answers.
Is this software or a service?
Both, and you don’t have to choose. Opnua is the platform; we run it. You get the outcome without running a system or a team.
Isn’t this just accounts-payable automation?
No. AP automation covers invoices; we run every document between you and your customers and suppliers, and the exceptions that cross them, which is where the hours go. The intelligence never touches the ledger.
We don’t have an ERP yet. Is it too early?
No. Opnua holds your orders and purchasing documents until you need an ERP module for them; your accounts package stays the ledger. Growing on spreadsheets is the usual starting point for the companies we run.
Can it run on our own infrastructure, with our own team?
Yes. The default is our cloud, run by us. Where your data can’t leave your network, it runs behind your firewall with local models, and either we run it there or your team does with us behind them. Your people approve in every case.
What if we’re acquired, or want to leave?
Everything is logged, every document is exportable, the stack is standard and the ledger was always yours. We build for the day someone else’s advisers look at it.
Ready for a specific conversation?
30 minutes. No slide deck. Tell us the problem, we’ll tell you whether we’ve solved one like it before, and what a realistic first 90 days would look like.